Payroll Manager (Official Title: Payroll Administration Manager)

SALARY DETAILS

APPLICATION FILING DATES

March 13, 2025 - March 20, 2025

INFORMATION ABOUT LAUSD

We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college, career and life. LAUSD is the second largest school district in the nation, with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.

LAUSD Employees: Please be advised that all LAUSD employees must sign in to the GlobalProtect Virtual Private Network (VPN) in order to submit an application from an external network outside of an LAUSD location. For assistance with installing the GlobalProtect virtual network, please contact Information Technology Services at (213) 443-1300 or (213) 241-5200 OR visit https://www.lausd.org/helpdesk 

DEPARTMENT OR SCHOOL SITE

The Accounting and Disbursements Division is comprised of a team of talented and highly committed professionals who are dedicated to providing excellent customer service and fulfilling Los Angeles Unified School District’s fiduciary responsibility to ensure that public funds are properly disbursed, accounted for, and reported in order to meet the instructional and operational needs of all students and the District. The Payroll department mission, as part of the Accounting and Disbursements Division, is to support the educational community by providing quality customer service to ensure reliable, accurate and timely compensation. The Payroll department oversees payment of compensation for over 66,000+ employees.

BENEFITS

Insurance: District paid premiums for your choice of several medical, dental, and vision for you and your dependents; and life insurance plans.

Retirement: Membership in the California Public Employee Retirement System (CalPERS).

Vacation: 24 days each year.

Paid Holidays: Up to 13 days.

JOB DUTIES/RESPONSIBILITIES

A Payroll Administration Manager plans, coordinates, drives continuous process improvement, and supervises the analysis, development, and implementation of new and revised policies and procedures and other elements of the payroll operations program. Additional duties include:

• Formulating concepts, developing, and supporting the payroll processes of the District’s SAP time and payroll modules.
• Conferring with a variety of groups, including District administrators, officials of public agencies and private corporations, and union representatives regarding payroll policies and procedures, compensation theories and policies, benefits, deferred compensation, retirement, and perquisites.
• Monitoring and evaluating the efficiency and effectiveness of service delivery methods, objectives, policies, and procedures and recommending and implementing strategic plans for improvement.
• Advising internal staff regarding various retirement related policies, procedures, legislation, and regulatory changes.
• Directing the work of payroll services personnel in activities related to development and maintenance of records associated with processing of payroll data in SAP to assure proper documentation and compliance with laws, rules, and regulations.
• Conferring and coordinating with other Branches and Divisions in the District regarding the resolution of payroll processing errors and activities resulting from SAP payroll runs and recommending and supervising the implementation of procedures for problem prevention and/or solution.
• Assisting the BTS teams with the development of system requirements, process designs, detailed business activities, data mapping, and data modeling to support the maintenance of SAP time and payroll processes.
• Analyzing and identifying data integrity issues, and the effect of existing and proposed systems to payroll processes and providing solutions.
• Developing and recommending new and revised payroll policies, procedures, and regulations in relation to new developments in the SAP modules to comply with laws, rules, and regulations.
• Developing, implementing, and coordinating training programs for District school and office time-reporting personnel and Payroll Administration Branch staff.
• Reviewing and participating in the analysis of laws, regulations, collective bargaining contracts, Board rules, Personnel Commission rules, Education Code changes, legal opinions, and legal decisions that affect the payroll processes and recommending and assuring implementation of changes in procedures, forms, and records as necessary.
• Recommending long range developmental plans related to the improvement of the overall payroll operations.
• Analyzing, evaluating, and making recommendations regarding cost/benefit factors in various areas of payroll operations.
• May manage payroll runs, monitor the process, and resolve payroll run issues and interruptions over a 24- hour period.
• May consult with employees and their representatives and Staff Relations personnel to resolve payroll grievances and complaints; determine the Branch's position in regard to individual cases; and represent the Branch in grievance hearings.
• May represent the Branch at Divisional and inter-Divisional meetings as necessary.
• Performs related duties as assigned

Please Note: This is not an exhaustive list of the responsibilities of this position. For a comprehensive list of duties performed, please refer to the class description via our website:Class Description 

MINIMUM REQUIREMENTS

Education:

Graduation from a recognized college or university with a bachelor’s degree, preferably in business or public administration, information systems, accounting, or a related field. Additional qualifying experience may be substituted for up to two years of the required education on a year for-year basis provided that the requirement of a high school diploma or equivalent is met, and completion of 12 semester units or equivalent quarter units in college courses in the aforementioned fields is required.

Experience:

Four years of professional experience in payroll administration in the SAP Human Capital Management system in a school district with an average daily attendance of at least 10,000, or a large public or private sector company of 5,000 or more employees including at least two years in a supervisory capacity.

Special: 

A valid driver’s license to legally operate a motor vehicle in the State of California and the use of a motor vehicle, or the ability to utilize an alternative method of transportation.

Special Note:

1. Management class
2. Exempt from FLSA.

PLEASE NOTE: All entrance requirements must be met by the end of the filing period in order to move forward with the assessment process. To verify the education requirement, transcripts, diplomas, and/or certifications must be presented at the time applications are screened. As such, please be sure to upload it as an attachment to your candidate profile. Candidates who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts and degrees. Please be sure to request a DETAILED report. For a list of approved evaluation organizations, visit: https://www.lausd.org/Page/7876

DESIRABLE QUALIFICATIONS

The ideal candidate for Payroll Administration Manager will have knowledge of:

• Functionality and processes of SAP Time and Payroll Modules
• Federal and State statutes, codes, laws, regulations, bargaining labor agreement related to payroll and benefit processing, calculations, and reporting requirements
• Fundamental concepts of employment laws, codes, and regulations, and applicable provisions of collective bargaining agreements
• Principles, practices, and procedures of SAP payroll processing, including personnel assignments, time reporting, deduction control, records maintenance and documentation, and payroll accounting
• SAP best practices for K-12 employee lifecycle business processes
• Integration points across SAP modules including impact of changes made within modules
• Principles and practices of business management and payroll administration with emphasis on organization, systems design, procedures, and control techniques
• Education Code, Board of Education, and Personnel Commission rules and regulations, and union contracts, court decisions, and legal interpretations as they affect wages, salaries, fringe benefits, and deductions
• Grievance procedures
• Principles of work simplification and forms design
• Principles of supervision
• Training and orientation methods
• Fundamentals of systems analysis for data processing

The ideal candidate for Payroll Administration Manager will have the ability to:

• Identify and analyze payroll system problems and develop and implement changes
• Identify improvements for business processes and supporting systems
• Analyze functional requirements, interpret rules, regulations, policies, and collective bargaining agreements
• Analyze administrative, operational, procedural, organizational, and/or financial problems; evaluate alternatives, and reach logical fact-based conclusions and recommendations
• Respond positively to change and modifying behavior, as necessary
• Make recommended changes and translate best practices solutions within SAP
• Apply strong lateral and analytical thinking skills and adopt an effective course of action
• Express difficult and complex concepts clearly and concisely in oral and written form
• Work effectively across functional, technical, and organizational teams to ensure communication and coordination of system resolutions
• Manage projects and meet stringent project deadlines
• Conduct and participate in meetings involving technical subjects
• Organize activities to meet the pressure of deadlines
• Work effectively with all levels of District employees and employee organization representatives
• Supervise and train subordinates

EMPLOYMENT SELECTION PROCESS

The tentative assessment plan may consist of one, or more, of the following: Training and Experience Evaluation (T&E), Written Test, Technical Project, and/or Technical Interview.

Application materials (ex. your candidate profile, resume and supplemental questionnaire) will be evaluated in relation to the background, experience, and competencies identified for successful performance in this job. For this reason, it is highly recommended that your application materials clearly show all of your relevant background and specialized skills, knowledge, and abilities. 

Candidates who receive a failing score on any test module will NOT be eligible to move forward in the selection process. 

If you have questions regarding the employment selection process, please contact Jessica Mejia at jessica.mejia1@lausd.net.

APPLICATION PROCESS

DO YOU NEED TECHNICAL ASSISTANCE WITH THE ON-LINE APPLICATION?

Email us at helpmeapply@lausd.net. To find out whether the application deadline has been extended, visit the website at: http://www.lausdjobs.org. The Los Angeles Unified School District intends that all qualified persons shall have equal opportunities for employment and promotion. Reasonable accommodations in completing an application and testing are available to individuals with disabilities. Please call (213) 241-3455 for more information.

IMPORTANT NOTE: Once you submit your application, you should receive an email message confirming that you successfully submitted your application. If you DO NOT receive this message on the same day you apply, it is likely that you did not submit your application.

Please be sure to include correspondence from @lausd.net and @successfactors.com as approved senders so that messages aren't accidentally placed into your spam/junk e-mail folder.

ADDITIONAL POSTING INFORMATION

The Los Angeles Unified School District is committed to providing a working and learning environment free from discrimination, harassment, intimidation, abusive conduct, or bullying. The District prohibits discrimination, harassment, intimidation, abusive conduct or bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding/lactation status and related medical conditions), sexual orientation, religion, color, national origin (including language use restrictions and possession of a driver’s license issued under Vehicle Code), ancestry, immigration status, physical or mental disability (including clinical depression and bipolar disorder, HIV/AIDS, hepatitis, epilepsy, seizure disorder, diabetes, multiple sclerosis, and heart disease), medical condition (cancer related and genetic characteristics), military and veteran status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (unless union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance. For inquiries or complaints contact our Equal Opportunity Section, (213) 241-7685.

Selection and promotion are based on a competitive employment assessment process. Candidates who pass all parts of the assessment process are placed on a hiring (eligibility) list based on their assessment score. Hiring departments may make job offers to candidates on the top three ranks of the hiring list. Eligibility typically lasts for 12 months. The hiring list resulting from this assessment process may be used to fill open positions in related job classifications.

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