Facilities Cost Analyst
Published Date: Jan 15, 2025
Location: US
Company: Los Angeles Unified School District
SALARY DETAILS
APPLICATION FILING DATES
January 15, 2025 through 31, 2025
INFORMATION ABOUT LAUSD
We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college, career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.
DEPARTMENT OR SCHOOL SITE
The Program Support Services Branch provides financial and operational management for Facilities Services Division(FSD) functions as well as the FSD Bond Program. This includes financial analysis and reporting, facilities legislation, grants and funding activities, staff planning, technology services, program controls, and payment processing. The Branch manages a variety of funds and funding sources, the annual budget development, and multi-year capital project budgets. In addition, staff manage the facilities job cost systems and processes, and work to assure prompt, accurate, and efficient vendor payments.
To learn more about FSD Program Support Services, please visit their site at: http://www.laschools.org/new-site/program-support/
BENEFITS
Insurance: Paid premiums for your choice of several medical, dental, vision, and life insurance plans.
Retirement: Membership in the California Public Employee Retirement System (CalPERS).
Vacation: 24 days each year.
Paid Holidays: Up to 13 days.
NOTE: Positions in this job classification may be offered on a 10 or 11 month basis - salary and paid time off for 10 or 11 month positions will be adjusted accordingly.
JOB DUTIES/RESPONSIBILITIES
- Monitors, controls, and commits funds using facilities applications systems, tracking software and database programs, or accounting software.
- Analyzes historical and operational financial and fiscal data related to Facilities Services Division construction project budgets and expenditures.
- Performs forensic data analysis to address audits and other inquiries related to construction- related financial activities.
- Oversees and supports construction related budgeting, receivables, procurement, payments, and job costs.
- Develops, analyzes, and maintains annual budget preparation and revisions.
- Analyzes project financial data and reports to provide status updates and identify exceptions and determines expenditures for capitalization and processes settlement to asset under construction and to final asset accounts.
- Monitors compliance and collection of financial data for State, federal, and local grants in order to meet fiduciary, statutory, and regulatory requirements.
- Participates in preparing policies and procedures in the implementation of various State, federal, and locally funded facilities construction and modernization projects.
- Develops analytical methods, procedures, and forms for obtaining operational data and recommends accounting controls.
- Works collaboratively with and supports internal and external stakeholders in resolving procurement and disbursement issues.
- Supervises invoice payments processing for Facilities construction and professional services contracts, and provides expertise in applying payments against contract terms and conditions and withholds.
- Address audit and inquiries related to construction related financial activities.
- Prepares revenue forecasts and reviews the recognition of revenue and expenditure data for budget preparation and budget control.
- Prepares, reviews, and adjusts journal entries to record Facilities related financial transactions in the ledger.
- Prepares special reports and studies pertaining to capital and facilities funds.
- Performs related duties as assigned.
MINIMUM REQUIREMENTS
Education:
Graduation from a recognized college or university with a bachelor’s degree in accounting, public or business administration, or economics. It is preferable that degrees in non-accounting-related majors be supplemented by college-level courses in accounting.
Experience:
Three years of experience in financial analysis, budgeting, cost accounting or auditing, including analysis of income and expenditure statements, budgets, or cash flow. Experience in project cost-accounting for a large-scale construction company and use of computerized accounting and budget systems is preferable.
***PROMOTIONAL STATUS IS REQUIRED. You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation. Laid-off employees' eligibility as a promotional candidate expires at the end of their 39 month period; as such, laid-off employees applying for promotional career opportunities may not be eligible to complete the assessment processor may be removed from the employment eligibility list once their eligibility as a promotional candidate expires.
DESIRABLE QUALIFICATIONS
The ideal candidate will be motivated, well-organized, and highly competent individuals with a working knowledge of accounting theory, practices, and procedures; budgetary practices and procedures; techniques of cost analysis as applied in construction management; database applications/computerized accounting and budget systems; computerized data processing and its application to cost control and management reports and analysis. Furthermore, he or she will demonstrate the ability to prepare clear and concise reports containing a variety of financial and administrative data; devise a variety of methods ,procedures, and systems to resolve budget, financial and administrative problems; analyze complex information, present reports to management for executive decision making; and develop and improve methods and procedures for obtaining information and comparing cost data.
The ideal candidate will be committed, teachable, and responsible, taking ownership of their duties with professionalism. Familiarity with SAP, Excel, Maximo, COLIN, and funding lines is preferred. They should demonstrate adaptability, initiative, and a proactive attitude to effectively support the team and drive organizational success.
EMPLOYMENT SELECTION PROCESS
Please be sure to include correspondence from @lausd.net as an approved sender so that messages aren't accidentally placed into your spam/junk e-mail folder.
The hiring departments have requested that we proceed with the selection process in an expeditious and timely manner. To honor this request we will be adhering to a pre-planned employment assessment schedule.
For more information about the LAUSD employment assessment process, visit the 'My LAUSD Career' section of our website at http://www.lausdjobs.org .
APPLICATION PROCESS
DO YOU NEED TECHNICAL ASSISTANCE WITH THE ON-LINE APPLICATION? Email us at helpmeapply@lausd.net
Please visit www.lausdjobs.org and click on ‘help desk service request form’ located to the left of the Quick Links. To find out whether the application deadline has been extended, visit the website at: http://www.lausdjobs.org .
The Los Angeles Unified School District intends that all qualified persons shall have equal opportunities for employment and promotion. Reasonable accommodations in completing an application and testing are available to individuals with disabilities. Please call (213) 241-3455 for more information.
Please submit your application as soon as possible. For questions or concerns regarding this recruitment, please contact Cheyenne Pace at cheyenne.pace@lausd.net
ADDITIONAL POSTING INFORMATION