Early Education Center Office Manager
Published Date: Oct 31, 2024
Location: US
Company: Los Angeles Unified School District
SALARY DETAILS
$26.80 - $32.61 Hourly
APPLICATION FILING DATES
10/31/2024 - 11/15/2024
INFORMATION ABOUT LAUSD
We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college, career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.
LAUSD Employees: Please be advised that all LAUSD employees must sign in to the GlobalProtect Virtual Private Network (VPN) in order to submit an application from an external network outside of an LAUSD location. For assistance with installing the GlobalProtect virtual network, please contact Information Technology Services at (213) 443-1300 or (213) 241-5200.
BENEFITS
Insurance: Paid premiums for your choice of several medical, dental, vision, and life insurance plans.
Retirement: Membership in the California Public Employee Retirement System (CalPERS).
Vacation: Full-time employees earn up to two weeks of paid vacation to start. Three weeks after five years of year-round paid service.
Paid Holidays: Up to 13 days.
NOTE: Positions in this job classification may be offered on a 11-month basis - salary and paid time off for 11-month positions will be adjusted accordingly.
JOB DUTIES/RESPONSIBILITIES
Early Education Center Office Managers perform, and are responsible for, the clerical activities of an Early Education Center.
Typical duties may include, but are not limited to:
- Maintaining financial records related to fee computation and family billing and collects fees, distributing receipts, posting to records, balancing family accounts, and preparing and making bank deposits.
- Setting-up and maintaining records, checking or completing forms, making calculations, and preparing regular and special reports on such matters as attendance, eligibility, personnel organization, budgeting, accidents, special programs, time reporting, and requisitions and purchase orders for supplies and equipment.
- Arranging appointments for an Early Education Center site administrator, maintaining an appointment calendar, receiving visitors, screening telephone calls and mail, and composing communications from general instructions or rough notes.
- Answering or referring inquiries, contacting administrative offices and public service agencies, explaining District and Division policies, and coordinating and providing approved information to parents, students, center personnel, and the public over the telephone and in person.
- Advising and questioning parents regarding children's eligibility, attendance, and schedules and reviewing enrollment applications for completeness and accuracy.
**The duties listed above are not exhaustive. For a comprehensive list of duties performed by these classifications, please refer to the class description.
MINIMUM REQUIREMENTS
The following are requirements for candidates to qualify for the role:
PROMOTIONAL STATUS IS REQUIRED. You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation. Laid-off employees' eligibility as a promotional candidate expires at the end of their 39 month period; as such, laid-off employees applying for promotional career opportunities may not be eligible to complete the assessment process or may be removed from the employment eligibility list once their eligibility as a promotional candidate expires.
MINIMUM EDUCATION REQUIREMENT: Graduation from high school or evidence of equivalent educational proficiency.
MINIMUM EXPERIENCE REQUIREMENT: Two years of experience in office clerical work that included using a computer keyboard and record keeping.
SPECIAL NOTE: As of September 1, 2016 all persons being employed at an early education center will be required to show proof of the following immunizations: (1) influenza (flu shot), (2) pertussis (whooping cough, may appear on immunization records as DTap or Tdap), and (3) measles (MMR). Proof of vaccinations will be required at the time of appointment.
DESIRABLE QUALIFICATIONS
An IDEAL candidate would possess:
-A strong understanding of school office policies, procedures, and safety.
-A comprehensive understanding of school-based time reporting policies and procedures, and how to utilize the BTS system for time reporting purposes.
-A strong understanding of District-specific software such as LRP Shopping Cart and MiSIS
-An understanding of school-based budgeting and accounting procedures (Continuation School Office Manager only)
-Resourcefulness, strong analysis and problem-solving skills, and the ability to make sound decisions.
-Flexibility and a proven ability to multi-task effectively under pressure and frequent interruptions.
-Solid organizational skills and exceptional customer service skills.
-Effective verbal and written communication skills
EMPLOYMENT SELECTION PROCESS
The selection process TENTATIVELY consists of a computerized multiple-choice assessment and a technical interview.
Please note: You may waive the multiple-choice assessment if you have completed an instructor-led LAUSD Early Education Center Office Manager Bootcamp Training Program within one year of application close date.
Please be sure to include correspondence from @lausd.net and @sucessfactors.com as an approved sender so that messages aren’t accidentally placed into your junk e-mail folder.
We anticipate receiving a number of well qualified applicants for this position; therefore, there will be a competitive process. The hiring departments have requested that we proceed with the selection process in an expeditious and timely manner. To honor this request we will be adhering to a pre-planned employment assessment schedule. If you are unable to attend the scheduled assessment dates, please note that we recruit for this position on a regular basis. We encourage you to visit our website, http://www.lausdjobs.org periodically to check for the next recruitment and we encourage you to apply again. For more information about the LAUSD employment assessment process, visit the hiring process section of our website at http://www.lausdjobs.org.
APPLICATION PROCESS
IMPORTANT NOTE: Once you submit your application, you should receive an email message confirming that you successfully submitted your application. If you DO NOT receive this message on the same day you apply, it is likely that you did not submit your application.
DO YOU NEED TECHNICAL ASSISTANCE WITH THE ON-LINE APPLICATION?
Email us at helpmeapply@lausd.net To find out whether the application deadline has been extended, visit the website at: http://www.lausdjobs.org . The Los Angeles Unified School District intends that all qualified persons shall have equal opportunities for employment and promotion. Reasonable accommodations in completing an application and testing are available to individuals with disabilities. Please call (213) 241-3455 for more information.
ADDITIONAL POSTING INFORMATION
The Los Angeles Unified School District is committed to providing a working and learning environment free from discrimination, harassment, intimidation, abusive conduct, or bullying. The District prohibits discrimination, harassment, intimidation, abusive conduct or bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding/lactation status and related medical conditions), sexual orientation, religion, color, national origin (including language use restrictions and possession of a driver’s license issued under Vehicle Code), ancestry, immigration status, physical or mental disability (including clinical depression and bipolar disorder, HIV/AIDS, hepatitis, epilepsy, seizure disorder, diabetes, multiple sclerosis, and heart disease), medical condition (cancer related and genetic characteristics), military and veteran status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (unless union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance. For inquiries or complaints contact our Equal Opportunity Section, (213) 241-7685.
Selection and promotion are based on a competitive employment assessment process. Candidates who pass all parts of the assessment process are placed on a hiring (eligibility) list based on their assessment score. Hiring departments may make job offers to candidates on the top three ranks of the hiring list. Eligibility typically lasts for 12 months. The hiring list resulting from this assessment process may be used to fill open positions in related job classifications. Follow us on:
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