Director of Contracts Administration and Procurement Services
Published Date: May 5, 2025
Location: US
Company: Los Angeles Unified School District
SALARY DETAILS
$171,470.00 - $213,615.00 Yearly
APPLICATION FILING DATES
May 5, 2025 - May 20, 2025
INFORMATION ABOUT LAUSD
We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college, career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.
LAUSD EMPLOYEES: Please be advised that all LAUSD employees must sign in to the GlobalProtect Virtual Private Network (VPN) in order to submit an application from an external network outside of an LAUSD location. For assistance with installing the GlobalProtect virtual network, please contact Information Technology Services at (213) 443-1300 or (213) 241-5200 or via their page (https://www.lausd.org/helpdesk).
BENEFITS
Insurance: Paid premiums for your choice of several medical, dental, vision, and life insurance plans.
Retirement: Membership in the California Public Employee Retirement System (CalPERS).
Vacation: 24 days each year.
Paid Holidays: Up to 13 days.
JOB DUTIES/RESPONSIBILITIES
The Director of Contract Administration and Procurement Services plans, organizes, and directs the activities of a multi-section department including the administration of Professional and General Services, all aspects of competitive bid, and Contract Processing. Establishes requirements for strategic master contracts to support grant applications and purchase requirements. Oversees Division support services, District Credit Card Program, Small Business Enterprise, and Vendor Services.
Typical duties include:
• Developing, recommending, and administering policies relative to professional and general services contracts.
• Directing the negotiation, preparation, processing, and administration of competitive bid contracts for goods and services.
• Directing the formulation of procedures for processing contracts and agreements with contractors, surety companies, school districts and individuals and assist with the resolution of problems.
• Ensuring strategic master contracts are competitively sourced and in place to support grant funded purchases.
• Producing and interpreting data reporting associated with particular contracts, services, departments and spending related to procurement activities.
• Directing, tracking, and coordinating efforts to maximize strategic purchasing through economy of scale and single point of delivery of master contracts.
• Planning and administering the department budget and controlling expenditures for other appropriations.
• Administering the preparation of reports to the Board of Education and, upon approval, directing the execution of contracts and proofs of loss and claim settlements on behalf of the Board of Education.
• Soliciting and implementing legal opinions relative to contracts, goods and professional services. Acts as a hearing officer while conducting and rendering decisions regarding bid protest and bid appeals.
• Providing customer service support for all procurement provided goods and services.
• Administering compliance with the District’s Ethics Policy.
• Planning, directing, and reviewing training for staff and others affected by the services of the branch.
• Providing advice to other departments and branches in regard to the procurement of stock and nonstock goods, professional and general services, and contract administration.
• Presenting written and oral reports to administrators, committees, or the Board of Education regarding contract matters.
Please Note: This is not an exhaustive list of the responsibilities of this position. For a comprehensive list of duties performed, please refer to the class description: Director of Contract Administration and Procurement Services - Class Description
MINIMUM REQUIREMENTS
EDUCATION:
Graduation from a recognized college or university with a bachelor’s degree, preferably with a major in business or public administration, or a related field. Courses in accounting, finance, personnel management and business law are preferable. An advanced degree in Business Administration or Public Administration is preferable.
EXPERIENCE:
Four years of management experience in contracting processes and the procurement of goods and services. Two of the aforementioned years of experience must include the responsibility of managing procurement personnel, in an organization with at least 500 employees or in a school district with an enrollment of at least 10,000. Government contracting experience is preferred.
SPECIAL:
- A valid driver’s license to legally operate a motor vehicle in the state of California and the use of a motor vehicle, or the ability to utilize an alternative method of transportation.
- Any one of the following is preferable:
- A valid Certified Federal Contracts Manager (CFCM), or;
- A valid Certified Professional Contracts Manager (CPCM) credential by the National Contract Management Association (NCMA)
SPECIAL NOTES:
• An employee in this class may be subject to the reporting requirements of the District’s Conflict of Interest Code.
NOTE: All entrance requirements must be met by the end of the filing period in order to move forward with the assessment process. To verify the education requirement, transcripts, diplomas and/ or certifications must be presented at the time applications are screened. As such, you MUST upload your diploma/degree (i.e. scan or take a picture of your diploma/degree) or official transcripts to your candidate profile under “My Uploaded Documents.” Candidates who have completed college or university coursework at an institution in a country other than the United States, must obtain a complete evaluation of foreign transcripts and degrees. Please be sure to request a DETAILED report. For a list of approved evaluation organizations visit: https://www.lausd.org/Page/7876
DESIRABLE QUALIFICATIONS
Ideal candidates will have a working knowledge of:
• Legal aspects of general goods and services, and professional services contracting
• Legal bases and sources of finance of California public education
• Principles and practices of organization, management, budget preparation, procurement, contract administration, and expenditure control
• Grant terms and conditions
• General goods and services, and professional services contracting processes
• Contract bonding policy and requirements
• Accounting principles, including the development of overhead rates and allowable costs in developing delay impact analysis
• Procedures and techniques of operations analysis, records development and management, and statistical analysis and presentation
• Computer systems capabilities and methods applicable to a wide variety of procurement and business services
• Principles of public relations
• Principles of training, employee evaluation, and employee relations
• Collective bargaining law and labor agreements in the District
• Applicable concepts of progressive discipline
An ideal candidate in this position will have the ability to:
• Interpret laws, regulations, and policies that affect contracts, general goods and services, and professional services contract procedures
• Effectively manage a large staff with diverse functions and abilities
• Work effectively under pressure of strict deadlines and shifting priorities
• Plan, organize, and direct complex technical operations involving coordination of efforts of multiple specialized units
• Utilize key performance indicators and benchmarks to manage team performance and achieve departmental goals
• Analyze complex problems, identify solutions and implement plans to solve problems
• Communicate effectively orally and in writing with persons at various levels of understanding
• Conduct meetings and make presentations
• Synthesize facts, concepts, and influences that affect systems and procedures
• Estimate project requirements and organize resources to meet goals and deadlines
• Direct and evaluate staff training
• Establish and maintain effective relationships with parents, community representatives, outside contractors, service providers, administrators in the District and other public and private organizations, union officials and employees.
EMPLOYMENT SELECTION PROCESS
Please be sure to monitor your spam/junk folder so that important information, instructions, and deadlines regarding your application are not missed. Please also be sure to include correspondence from the lausd.net AND successfactors.com domains as approved senders to your email.
We anticipate receiving a number of well-qualified applicants for this position; therefore, there will be a competitive process. The hiring departments have requested that we proceed with the selection process in an expeditious and timely manner. To honor this request, we will be adhering to a preplanned employment assessment schedule.
The selection process MAY consist of one or more of the following: a Training and Experience Evaluation (T&E), a Written Test, Technical Project, Writing Project, and/or a Technical interview.
Application materials (your candidate profile, resume and supplemental questionnaire) will be evaluated in relation to the background, experience, and competencies identified for successful performance in this job. For this reason, it is highly recommended that your application materials clearly show all of your relevant background and specialized skills, knowledge, and abilities. For more information about the LAUSD employment assessment process, visit the ‘My LAUSD Career’ section of our website at https://careers.lausd.org/pc.
The testing may be conducted remotely and/or in person, and all applicants will be required to submit a Candidate Confidentiality From prior to testing. Failure to submit these forms before the given deadline will result in the withdrawal of your application from the selection process. Candidates who receive a failing score on any test module will NOT be eligible to move forward in the selection process.
APPLICATION PROCESS
IMPORTANT NOTE: Once you submit your application, you should receive an email message confirming that you successfully submitted your application. If you DO NOT receive this message on the same day you apply, it is likely that you did not submit your application.
DO YOU NEED TECHNICAL ASSISTANCE WITH THE ON-LINE APPLICATION?
Email us at helpmeapply@lausd.net To find out whether the application deadline has been extended, visit the website at: https://careers.lausd.org/pc. The Los Angeles Unified School District intends that all qualified persons shall have equal opportunities for employment and promotion. Reasonable accommodations in completing an application and testing are available to individuals with disabilities. Please call (213) 241-3455 for more information. Reasonable accommodations in completing an application and testing are available to individuals with disabilities. Please call (213) 241-3455 for more information.
If you have questions regarding these instructions or the selection process in general, please contact Monica Topete at monica.topete1@lausd.net.
ADDITIONAL POSTING INFORMATION
The Los Angeles Unified School District is committed to providing a working and learning environment free from discrimination, harassment, intimidation, abusive conduct, or bullying. The District prohibits discrimination, harassment, intimidation, abusive conduct or bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding/lactation status and related medical conditions), sexual orientation, religion, color, national origin (including language use restrictions and possession of a driver’s license issued under Vehicle Code), ancestry, immigration status, physical or mental disability (including clinical depression and bipolar disorder, HIV/AIDS, hepatitis, epilepsy, seizure disorder, diabetes, multiple sclerosis, and heart disease), medical condition (cancer related and genetic characteristics), military and veteran status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (unless union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance. For inquiries or complaints contact our Equal Opportunity Section, (213) 241-7685.
Selection and promotion are based on a competitive employment assessment process. Candidates who pass all parts of the assessment process are placed on a hiring (eligibility) list based on their assessment score. Hiring departments may make job offers to candidates on the top three ranks of the hiring list. Eligibility typically lasts for 12 months. The hiring list resulting from this assessment process may be used to fill open positions in related job classifications.
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