Contract Administration Manager

SALARY DETAILS

APPLICATION FILING DATES

09/09/24 - 09/26/24

INFORMATION ABOUT LAUSD

We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college, career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.

LAUSD Employees: Please be advised that all LAUSD employees must sign in to the GlobalProtect Virtual Private Network (VPN) in order to submit an application from an external network outside of an LAUSD location. For assistance with installing the GlobalProtect virtual network, please contact Information Technology Services at (213) 443-1300 or (213) 241-5200.

BENEFITS

Insurance: District paid premiums for your choice of several medical, dental, and vision for you and your dependents; and life insurance plans.

Retirement: Membership in the California Public Employee Retirement System (CalPERS).

Vacation: 24 days each year.

Paid Holidays: Up to 13 days.

JOB DUTIES/RESPONSIBILITIES

A Contract Administration Manager manages a team that conducts pre and post award contract administration and procurement activities associated with the prequalification, development and/or negotiation of architectural and engineering, construction, goods, general services, and/or professional services contracts.

The typical duties for this position include:

• Managing, directing, and supervising subordinate staff with the daily administration and long term planning of contracts for the District that comply with federal, State, local, California Education Code, California Public Contract Code, District procedures, contract provisions, and applicable codes and regulations.
• Developing, implementing, and monitoring goals, objectives, policies, procedures, work standards, and internal controls.
• Prioritizing and overseeing the development and completion of Requests for Proposal (RFP), Invitations for Bids (IFB), and/or Requests for Qualification (RFQ). 
• Overseeing the advertising, pre-qualification, pre-award, recommendation to award, and post-award functions.
• Overseeing the selection process and due diligence requirements, reviewing and forwarding the work of the selection panel and the panel chairperson to the contracting officer for approval.
• Reviewing bid specifications and/or scopes of work prior to advertising.
• Reviewing and analyzing contracts, advises on contract provisions, and recommends approval of contracts for submission to the Board of Education.
• Analyzing and interpreting provisions of federal and State regulations and California Education Code sections pertinent to contracts and agreements.
• Analyzing issues and preparing reports and recommendations regarding technical and project specific contractual matters to the Board of Education and various committees.
• Acting as a liaison between managers, contractors, vendors, and District personnel regarding prequalification, bid and contract administration processes. 
• Compiling and reviewing requests for similar products and services from departments and divisions. 
• Consulting with District administrators and legal counsel regarding the legal interpretation of procurement and/or contract terms and conditions and issues such as protests, claims, and law revisions.
• Training staff and conducts in-service training and orientation programs related to contract administration activities.
• Evaluating staff performance and conducts progressive disciplinary procedures when needed.
• Allocating resources for projects.
• Interpreting and applying provisions of collective bargaining agreements related to staff.
• Coordinating with departments in the District to manage business outreach efforts to encourage business participation in contracts with the District.
• Collecting and reviewing data and metrics to establish and measure achievement of key performance metrics for the team.

Please Note: This is not an exhaustive list of responsibilities of this position. For a comprehensive list of duties performed, please refer to the class description via our website: https://bit.ly/lausdcdcam-2359

MINIMUM REQUIREMENTS

EDUCATION:

Graduation from a recognized college or university with a bachelor’s degree, preferably in engineering, business or public administration, finance, school business administration, law, or a related field.

EXPERIENCE:

Five years of professional contract administration experience comprised of any of the following facets of contracting:

• Prequalification (PQ) and pre-award in construction contracting.
• Formal competitive bidding and contract administration for one or more contracting methods: Request for Proposal (RFP), Invitation for Bid (IFB), Best Value, Design Build, professional services, and/or architectural and engineering.
• Amendments/change orders, cure remedies for deficiencies, cost and price analysis, and contract/project close out activities.

The above experience must have included three years of supervisory experience.

SPECIAL:

A valid driver’s license to legally operate a motor vehicle in the State of California and the use of a motor vehicle, or the ability to utilize an alternative method of transportation. 

DESIRABLE QUALIFICATIONS

The Procurement Services Division is looking for a dynamic team player experienced in managing all stages of the procurement and contract administration process within the public sector. The ideal candidate would have the ability to lead a large team of contract professionals to independently oversee complex project activities and resolve issues related to contracting. They would ideally have experience in directing, training and managing the performance of subordinate staff members in contract administration policy and procedures. Candidates who have a Certified Professional Public Buyer/Officer (CPPB/CPPO), Certified Procurement Professional (CPP) and/or other related certifications are desired. An advanced degree in business administration or a related field is preferred.

The ideal candidate would have the knowledge of:

• Legal terminology related to procurement, construction, and architectural and engineering contract administration
• Principles and practices of public procurement, contract administration, and expenditure control
• Provisions of federal and State regulations and applicable codes pertaining to contracts, surety bonds, and insurance
• Regulations governing contractor licensing requirements
• Principles of organization, personnel management, and progressive disciplinary procedures
• Pertinent employee health and safety laws, regulations, and District policies and procedures 
• Cost and price analysis
• Acquisition life cycle and planning
• Microsoft Office Suite

The ideal candidate would have the ability to:

• Exercise good judgment in making decisions
• Develop and implement goals, objectives, policies, procedures, and internal controls
• Recognize, analyze, and deal effectively with problems and issues
• Analyze acquisition data to develop strategic acquisitions
• Utilize database system tools to effectively manage workload
• Communicate effectively, both orally and in writing
• Work effectively with administrators, District personnel, and the public
• Work well under pressure of multiple priorities and short deadlines
• Work with a wide variety of financial, contract, and construction computer systems
• Supervise, train, and evaluate the work of direct and nondirect reporting personnel
• Promote equal opportunity in employment and maintain a work environment that is free of discrimination and harassment
• Understand, interpret, and apply laws, rules, regulations, policies, and procedures
• Maintain confidentiality

EMPLOYMENT SELECTION PROCESS

The selection process for this position may tentatively consist of the following: Training and Evaluation Evaluation (T&E), Technical Writing Project and/or Technical Interview.

Please be sure to include correspondence from @lausd.net as an approved sender so that messages aren't accidentally placed into your spam/junk e-mail folder. We anticipate receiving a number of well qualified applicants for this position; therefore, there will be a competitive process. The hiring departments have requested that we proceed with the selection process in an expeditious and timely manner. To honor this request, we will be adhering to a pre-planned employment assessment schedule. 

For more information about the LAUSD employment assessment process, visit the 'My LAUSD Career' section of our website at https://careers.lausd.org/pc.

APPLICATION PROCESS

IMPORTANT NOTE: Once you submit your application, you should receive an email message confirming that you successfully submitted your application. If you DO NOT receive this message on the same day you apply, it is likely that you did not submit your application.

DO YOU NEED TECHNICAL ASSISTANCE WITH THE ON-LINE APPLICATION? Email us at helpmeapply@lausd.net.

To find out whether the application deadline has been extended, visit the website at: https://careers.lausd.org/pc. The Los Angeles Unified School District intends that all qualified persons shall have equal opportunities for employment and promotion. Reasonable accommodations in completing an application and testing are available to individuals with disabilities. Please call (213) 241-3455 for more information.

ADDITIONAL POSTING INFORMATION

The Los Angeles Unified School District is committed to providing a working and learning environment free from discrimination, harassment, intimidation, abusive conduct, or bullying. The District prohibits discrimination, harassment, intimidation, abusive conduct or bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding/lactation status and related medical conditions), sexual orientation, religion, color, national origin (including language use restrictions and possession of a driver’s license issued under Vehicle Code), ancestry, immigration status, physical or mental disability (including clinical depression and bipolar disorder, HIV/AIDS, hepatitis, epilepsy, seizure disorder, diabetes, multiple sclerosis, and heart disease), medical condition (cancer related and genetic characteristics), military and veteran status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (unless union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance.

For inquiries or complaints contact our Equal Opportunity Section, (213) 241-7685.

Selection and promotion are based on a competitive employment assessment process. Candidates who pass all parts of the assessment process are placed on a hiring (eligibility) list based on their assessment score. Hiring departments may make job offers to candidates on the top three ranks of the hiring list. Eligibility typically lasts for 12 months. The hiring list resulting from this assessment process may be used to fill open positions in related job classifications.

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