School Administrative Assistant

SALARY DETAILS

Minimum: $28.03/hourly

Maximum: $39.69/hourly

APPLICATION FILING DATES

September 25, 2024 - October 9, 2024

PROMOTIONAL STATUS IS REQUIRED. You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation. Laid-off employees' eligibility as a promotional candidate expires at the end of their 39 month period; as such, laid-off employees applying for promotional career opportunities may not be eligible to complete the assessment process or may be removed from the employment eligibility list once their eligibility as a promotional candidate expires.

INFORMATION ABOUT LAUSD

We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college, career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.

LAUSD Employees: Please be advised that all LAUSD employees must sign in to the GlobalProtect Virtual Private Network (VPN) in order to submit an application from an external network outside of an LAUSD location. For assistance with installing the GlobalProtect virtual network, please contact Information Technology Services at (213) 443-1300 or (213) 241-5200.

BENEFITS

Insurance: Paid premiums for your choice of several medical, dental, vision, and life insurance plans.

Retirement: Membership in the California Public Employee Retirement System (CalPERS).

Vacation: Full-time employees earn up to two weeks of paid vacation to start. Three weeks after five years of year-round paid service.

Paid Holidays: Up to 13 days.

NOTE: Positions in this job classification may be offered 11-month basis - salary and paid time off for 11-month positions will be adjusted accordingly.

JOB DUTIES/RESPONSIBILITIES

• Plans, establishes, and supervises the implementation of clerical procedures in a school office to ensure timely preparation and submission of reports, records, studies, letters, and other materials.
• Supervises clerical work related to such matters as enrollment, attendance, curriculum, personnel, organization, budgeting, accidents, student grades, special programs, time reporting, and requisitions and purchase orders for supplies and equipment.
• Performs secretarial duties for a principal by arranging appointments, maintaining an appointment calendar, receiving visitors, screening telephone calls and mail, and composing communications from general instructions or rough notes.
• Utilizes and supervises the use of applications software to conduct school business including payroll, procurement, financial reports, attendance, personnel matters, and secretarial duties.
• Reviews communications, bulletins, reports, and other items and obtains information from a variety of sources as requested by the administrator in order to advise on necessary actions and to provide information to school personnel, parents, students, and others.
• Answers or refers inquiries, contacts administrative offices and public service agencies, interprets District and school policies, and coordinates and provides approved information to parents, students, school personnel, and the public over the telephone and in person.
• Requests available teachers to cover classes during absences of regular or substitute teachers and maintains related records.
• Orients new and substitute teachers, parent groups, volunteers, and aides in school and office administrative policies and procedures and issues materials, such as daily bulletins, programs, and keys.
• Organizes and maintains files, records and guides.
• Performs miscellaneous clerical work, such as filing, typing, relaying messages, operating office machines, and opening and routing mail.
• Provides orientation and training for clerical personnel, including those assigned to offices supervised by certificated staff. Advises school administrators on office procedures, layout, equipment, and staffing, and on policies and procedures related to the clerical staff.
• Assists in securing substitute teachers and classified personnel.
• May maintain a standardized bookkeeping system for financial transactions, receive and disburse funds, and compile reports.
• May oversee students waiting in the main office of the school.
• May provide guidance to volunteers and others working in the school office.
• May prepare and proofread class schedules and other materials and supervise their mailing and distribution.
• May provide minor first aid, arrange for care of ill or injured students, and, if authorized, dispense prescribed oral medication in the absence of a School Nurse.
• Performs related duties as assigned.

The full class description can be found at https://bit.ly/47NAl5i 

MINIMUM REQUIREMENTS

Education: Graduation from high school or evidence of equivalent educational proficiency, preferably supplemented by courses in office management, District software applications, and supervision.

Experience: Two years of experience in office clerical work, preferably including one years of experience performing clerical work in a school office. Experience providing work direction to clerical staff and/or preparing payroll is preferable. Completion of a course of at least 30 hours in supervision at an adult school or recognized college or university or a certification of completion of the instructor-led Los Angeles Unified School District’s Organizational Excellence School Administrative Assistant (SAA) Boot Camp Training Program may be substituted for one year of the aforementioned experience.

Special: A first-aid certificate issued by the Red Cross is preferable. Ability to speak Spanish may be required for some positions.

PROMOTIONAL STATUS IS REQUIRED. You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation. Laid-off employees' eligibility as a promotional candidate expires at the end of their 39 month period; as such, laid-off employees applying for promotional career opportunities may not be eligible to complete the assessment process or may be removed from the employment eligibility list once their eligibility as a promotional candidate expires.

DESIRABLE QUALIFICATIONS

An IDEAL candidate would possess:

• A strong understanding of school office policies, procedures, and safety.
• A comprehensive understanding of school-based time reporting policies and procedures, and how to utilize the BTS system for time reporting purposes.
• A strong understanding of District-specific software such as LRP Shopping Cart and MiSIS
• Resourcefulness, strong analysis and problem-solving skills, and the ability to make sound decisions.
• Flexibility and a proven ability to multi-task effectively under pressure and frequent interruptions.
• Solid organizational skills and exceptional customer service skills.
• Effective verbal and written communication skills.

EMPLOYMENT SELECTION PROCESS

The selection process TENTATIVELY consists of a computerized multiple-choice assessment and a written project/technical interview Please note: You may waive the multiple-choice assessment if you have completed an instructor led School Administrative Assistant Bootcamp Training Program within one year of application close date. You will be invited to take assessments online and testing will be conducted remotely, and all candidates will be required to submit a Candidate Confidentiality Form prior to testing. Failure to submit this form before the given deadline will result in the withdrawal of your application from the selection process.

THE RETAKE POLICY FOR THE SCHOOL OFFICE MANAGER SERIES, WHICH INCLUDES SCHOOL ADMINISTRATIVE ASSISTANT, CONTINUATION SCHOOL OFFICE MANAGER, AND EARLY EDUCATION CENTER OFFICE MANAGER, IS FOUR (4) MONTHS. Please be sure to include correspondence from @lausd.net as an approved sender so that messages aren't accidentally placed into your spam/junk e-mail folder.

We anticipate receiving a number of well qualified applicants for this position; therefore, there will be a competitive process. The hiring departments have requested that we proceed with the selection process in an expeditious and timely manner. To honor this request we will be adhering to a pre-planned employment assessment schedule. If you are unable to attend the scheduled assessment dates, please note that we recruit for this position on a regular basis. We encourage you to visit our website, http://www.lausdjobs.org periodically to check for the next recruitment and we encourage you to apply again. For more information about the LAUSD employment assessment process, visit the hiring process section of our website at http://www.lausdjobs.org.

APPLICATION PROCESS

IMPORTANT NOTE: Once you submit your application, you should receive an email message confirming that you successfully submitted your application. If you DO NOT receive this message on the same day you apply, it is likely that you did not submit your application.

DO YOU NEED TECHNICAL ASSISTANCE WITH THE ON-LINE APPLICATION?
Email us at helpmeapply@lausd.net To find out whether the application deadline has been extended, visit the website at: http://www.lausdjobs.org

The Los Angeles Unified School District intends that all qualified persons shall have equal opportunities for employment and promotion. Reasonable accommodations in completing an application and testing are available to individuals with disabilities. Please call (213) 241-3455 for more information.

ADDITIONAL POSTING INFORMATION

The Los Angeles Unified School District is committed to providing a working and learning environment free from discrimination, harassment, intimidation, abusive conduct, or bullying. The District prohibits discrimination, harassment, intimidation, abusive conduct or bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding/lactation status and related medical conditions), sexual orientation, religion, color, national origin (including language use restrictions and possession of a driver’s license issued under Vehicle Code), ancestry, immigration status, physical or mental disability (including clinical depression and bipolar disorder, HIV/AIDS, hepatitis, epilepsy, seizure disorder, diabetes, multiple sclerosis, and heart disease), medical condition (cancer related and genetic characteristics), military and veteran status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (unless union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance. For inquiries or complaints contact our Equal Opportunity Section, (213) 241-7685.

Selection and promotion are based on a competitive employment assessment process. Candidates who pass all parts of the assessment process are placed on a hiring (eligibility) list based on their assessment score. Hiring departments may make job offers to candidates on the top three ranks of the hiring list. Eligibility typically lasts for 12 months. The hiring list resulting from this assessment process may be used to fill open positions in related job classifications.

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